When creating a space or editing a current space, set Space access to "University of Michigan." You can also create a space where only Space Managers can post by checking the box next to " Only space managers can post" under Advanced. Spaces can be set as discoverable via search by anyone at U-M in Google Chat if desired. For more information and help determining which option is best for your needs, refer to About spaces and group conversations. For example, you can invite MCommunity groups to spaces, but you cannot invite MCommunity groups to group conversations. Group conversations and spaces have different features and capabilities. Google Chat offers group conversations (for smaller, private conversations) and spaces (for larger, team-based work). This means you won't be able to add external users to any spaces that have already been created, as those will remain "internal." To designate a room as "External " when creating it, check the box next to " Allow people outside your organization to join" under Advanced. You will not be able to change this setting after the space is created. These users will have an "External" badge in Chat, so you will always know whether you're sharing information with the right people.Īdditionally, you will need to designate a space as "External " when you create it. To use Google Chat with people outside the University of Michigan, they will need to have a Google account. They cannot be added to group conversations. Google Meet is now the default videoconferencing option in Google Chat.Įxternal users outside of U-M are allowed in U-M Google Chat direct messages and spaces.Note: In Google Meet, you can add someone via their phone number to the session, but this is not the same functionality as classic Hangouts phone/voice calls. Phone/voice calls in classic Hangouts are no longer a feature in Google Chat. You cannot make (one-click) phone/voice calls in Chat.If a space originated in classic Hangouts as a named group conversation, the person who started the conversation was automatically assigned the Space Manager role in Chat.Almost all message history from classic Hangouts is available in Chat.There were several efforts made by Google to transition Hangouts data to Chat, and you can find that information below. Only one account can sign in at a time when using Google Chat via the desktop app.Ĭlassic Hangouts transition to Google ChatĬlassic Google Hangouts officially retired on November 1, 2022.
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You need to use a 64-bit version of your preferred web browser to download the desktop app.You cannot convert existing internal Chat spaces to external spaces.However, you can add external users to spaces and direct messages. You cannot include external users in group conversations.If you are affiliated with Michigan Medicine, refer to the U-M HITS site for approved communications software. U-M Google and Google Chat are not HIPAA-compliant.Spaces: Previously called "rooms," spaces are a central place where people can share files, assign tasks, and stay connected.(Google uses the terms "group chat" and "group conversation" interchangeably. "Legacy group chats" were group conversations created before December 2020 in Chat.) Group conversations: Messages with more than two people.One-to-one (1:1) direct messages: Messages between only two people in Chat.There are many terms Google uses to distinguish conversation types in Chat. It is free, covered under U-M's agreement with Google, and can be used for certain kinds of sensitive data. Note: Google Chat is a Google Workspace for Education core service. This document provides an overview of the current features, functionality, and limitations of Google Chat to help you get started. You can use Google Chat on the web, desktop app, mobile devices, and in Gmail. Google Chat lets any U-M Google user chat with individuals, send group messages, and collaborate with teams. Google Chat facilitates both direct messaging and team-based collaboration within U-M Google. Google Chat is the updated, team-based experience that has replaced classic Hangouts at U-M, including within Gmail. For several years, classic Google Hangouts had been a part of Google at U-M and integrated with Google Mail.
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